Budget & Finance
The City of Xenia takes its responsibility for the good stewardship of public dollars very seriously. This Budget and Finance page provides information to the public so you can better understand the means by which City operations are funded and how City resources are allocated. If you would like additional financial information that is not available on this website, please contact us and we would be happy to provide you with any information we have.
Cost of Local Government
The City of Xenia is one of the most affordable communities in the region when examining comparable taxes and fees. Find details.
Budgets and Capital Planning
The City Manager’s Office prepares the City budget and the Five Year Capital Improvement Plan with assistance from the City Finance Department. The Xenia City Council approved the 2020-2024 Five Year Capital Improvement Plan on 10/24/2019. That same evening City Council was provided with a draft 2020 budget.
Budget documents are available below for review.
- Original 2021 Budget Submitted to Council October 22, 2020 (PDF)
- Final 2020 Budget Worksheet Approved by Council January 24, 2020 (PDF)
- Adopted Five Year Capital Improvement Program 2021-2025 (PDF).
The City provides services considered to be governmental in nature as well as services that are classified as enterprise or business type functions. The City is required to report on these functions separately in its financial statements. When evaluating the City’s financial position, the City often groups its major governmental operating funds into what are considered "Key Operating Funds." Key operating fund expenditures for 2020 excluding transfers and loans were approximately $20.7 million. The charts below summarize the City’s key operating fund revenues and expenses for 2020:
The City of Xenia prepares a Comprehensive Annual Financial Report (CAFR) for each fiscal year. The City has been recognized by the Government Finance Officers Association numerous times for excellence in financial reporting. Most recently the City was awarded the State Auditor’s Award With Distinction for the City’s 2018 CAFR. To view the most recent CAFR (2019), click the picture below or click here to view a listing of CAFRs for prior years.
The City’s capital program for governmental type expenditures is funded primarily through income tax revenue. The City’s income tax rate is 2.25% of which .25% (or 1/9th of income tax collected) has been specifically designated for the City’s capital program. The City transfers other monies from the General Fund to cover capital expenditures primarily for police and fire equipment. The City also receives grant revenue to supplement the capital program. The 2020 capital program for governmental activities was approximately $3.7 million. $573,522 of the 3.7 million in expenditures were reimbursed by grant revenue. The City borrowed $568,522 to cover a portion of these capital expenditures.
Transparency in Spending
The City of Xenia participates in the Treasurer of State’s Ohio Checkbook program. City expenditures are uploaded to the site where the public can view expenditures dating back to 2011. Visit the Ohio Checkbook website.
The Xenia City Council approves payment of bills twice each month. Please view the City’s approved schedules of bills for 2018, 2019, 2020, and 2021 (to date).
12.How is City Government Funded?
The City of Xenia’s governmental functions are funded primarily by its 2.25% income tax. Income tax collections totaled nearly $12.8 million in 2020 while property tax collections were approximately $1.7 million. The majority of property taxes paid here in Xenia are allocated to the school district (see the graph below). The City also receives some State shared revenue although these State contributions have been reduced significantly in recent years. Court fines and charges for service also provide funding, but the majority of key operating fund revenue is provided by income tax. Income tax collections Income taxes were impacted significantly in 2020 by the pandemic and timing issues as the City switched to the Regional Income Tax Agency for collections. The City did recieve significant grant revenues in 2020 from the CARES Act to offset public safety costs. A recent history of income tax collection is presented below:
Spending Trends and Information
The City of Xenia works hard to control expenditures while maintaining a quality level of service. During the pandemic many of the expenses rose in 2020 more so than they would in a typical year. The City received grant revenues to help to offset many of the additional expenses. Some core City expenses such as health care costs continue to rise at very high rates. The majority of expenses in the City’s Key Operating Fund are for employee wages and benefits. City services like fire and police protection, dispatching, and the maintenance of roads, parks, vehicles, and facilities are people centric; therefore, the majority of operating costs are personnel related. The City's benefits packages are less than many of the surrounding local governments making recruitment and retainment of employees a growing issue. The City experienced significant turnover in 2020 as a result of these challenges. Other significant operating costs include fuel, electricity, natural gas, postage, equipment maintenance, and software maintenance costs. One of the charts below shows the portion of expenses related to various types of expenditures while the other chart represents spending trends since 2016.
What is the City doing to repair streets?
The City’s Annual Street Program page details what is being done and what has been done since the initiation of the current repaving program in 2011. View that page. A majority of the City’s capital program is for street rehabilitation. The City specifically purposes $500,000 annually for street improvements. In most years, the City has spent additional capital dollars beyond what is specifically designated for street rehab. The City is going to great efforts to secure grant funding for street improvements though the dollars are scarce and highly competitive. The chart below shows City spending on streets since 2014:
Financial Health Indicators
The Auditor of State has created a set of formulas meant for evaluating the financial position of cities and counties here in Ohio. The reports produced by these metrics are somewhat rigid and don’t account for all scenarios and situations, therefore the conclusions may not always be accurate. The indicators are however a tool or mechanism for evaluation and are reviewed by staff as part of the monitoring of the City’s financial position and outlook. Review the City’s most recent report (PDF). Click the link below to view prior City reports or to search for the report of another community.