City Clerk
PURPOSE
The City Clerk position is established by City Charter, Article IV, Section 4.11 and works under the direction of the Finance Director. The City Clerk acts as the Clerk of Council and all its lay boards and is responsible for the following:
- Giving notice of all City Council and lay board meetings, including public hearing notices: Click here to go to our City Calendar, which lists all City Council and lay board meetings or click here to learn more about the regular meeting schedule.
- Coordinating, preparing, and distributing Agenda Packets for City Council and all its lay boards: To learn more about City Council and its lay boards, click on one of the following: City Council, Board of Zoning Appeals, Board for Recreation, Arts, and Cultural Activities, Civil Service Commission, Xenia Planning and Zoning Commission, and Xenia Traffic Commission.
- Keeping an accurate and concise journal of the minutes of all City Council and lay board proceedings: Click here to go to the page with links to City Council Agendas and Minutes.
- Processing all Ordinances and Resolutions and maintaining the codification of those legislations: Click here for a direct link to American Legal's on-line library of our Codified Ordinances in its entirety or click here to view just our City Charter.
- Acting as the custodian of all official City records and public documents, such as Agreements, Easement Deeds, Ordinances and Resolutions, Annexation Materials, etc.: Click here to view the City's Public Records Policy and click here to access the applicable forms.
- Receiving competitive bids, officiating at bid openings, and receiving/processing bid bonds; and
- Updating/maintaining the City’s Government Channel (Cable Channel 5): Click here to view the City's Government Channel Policy.
Upcoming Bid Openings: Check the City calendar by clicking here for information on scheduled bid openings.
The City's Government Channel: If you have an announcement that does not fit within the parameters of the City's Government Channel policy, you do have other options! To post information about your upcoming high school reunion or school-sponsored athletic event on the Xenia Community School's public access channel (Cable Channel 21), please contact the Board of Education at (937) 376-2961. To post information on the Community Access Channel (Cable Channel 6), please call (937) 396-8350, e-mail your request to day.fairborn.psa@twcable.com or click here to print the Bulletin Board Announcement form, fill it out, and fax it to (937) 396-8357.
Links to other "Clerks" that the Xenia City Clerk is commonly mistaken: Xenia Municipal Court Clerk of Courts, Greene County Clerk of Courts, Greene County Clerk/Administrative Manager for the Greene County Board of Commissioners, and Xenia Township Fiscal Officer/Clerk.
