Payment plans are available to individual taxpayers (those filing under a Social Security Number) if they show both the financial need for the payment plan and the ability to make reasonable payments. Payment plans are not available for business accounts (those filing under a Federal ID number) or withholding accounts. Payment plans are not available through the Tax Division after a court action for non-filing or non-payment has begun. Customers receiving notices of pending civil judgments against them are not eligible for payment plans.
Payment Plan Process
No payment plans will be granted for a tax year until after the tax due date for that tax year. For example, if a return is filed on February 15, no payment plan may be requested until after tax due date (normally April 15). You must have a copy of your Xenia Tax return available to request a payment plan since there are time periods where your return may not yet have been reviewed/posted by the Tax Division.
For tax year 2016, no payment plans will be considered before May 8, 2017. To avoid non-payment penalty on 2016 tax balances due on returns filed by April 18, 2017, you must submit your completed Request for a Hardship Payment Plan form to our offices by the end of the day on Friday, May 12, 2017.
Request for a Hardship Payment Plan (PDF) (Fill-in PDF -- can be saved and attached to a Secure Email)
Request for a Hardship Payment Plan (PDF) (to print and complete)
A payment plan cannot be considered until the Tax Division receives a completed Request for a Hardship Payment Plan Form. The form may be submitted via Secure Email, faxed to 937-376-8914, mailed to PO Box 490, placed in our 24 hour drop box at the City Administration Building or hand delivered to the Tax Division. Payment plans must be signed by the taxpayer and a signed copy returned to the Tax Division to be valid. On joint returns, either spouse may sign the plan which becomes binding on both parties. No 3rd party may sign a payment plan.
The interest rate in effect for the tax year will apply to the pay plan even if the payments on the plan go beyond the tax year. For example, if a 2015 payment plan starts in November 2016, the interest rate on the entire plan will be the interest rate for tax year 2015 even if the plan's payments continue into a future tax year (or years). Interest for the entire plan is applied when the plan is created. If a payment plan is paid off in its entirety early, the taxpayer may request a written review of the plan to determine if there was interest overpaid that should be credited to the account.
Payment Due Dates
All payment plans have payments due on or before the 1st of each month (payment due dates are not negotiable) and no monthly reminder notices will be sent. The taxpayer is solely responsible for making the required payments each month on or before the 1st of each month. Failure to meet the terms of a payment plan will immediately subject the taxpayer to legal action.
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