Payment Plans for Tax Year 2016

For tax year 2016, no payment plans will be considered before May 8, 2017. YOU SHOULD PAY AS MUCH AS YOU CAN ON YOUR BALANCE DUE BEFORE REQUESTING A PAYMENT PLAN. To avoid non-payment penalty on 2016 tax balances due on returns filed by April 18, 2017, you must submit your completed Request for a Hardship Payment Plan form to our offices by the end of the day on Friday, May 12, 2017. You must have a copy of your Xenia Tax return available to request a payment plan since there are time periods where your return may not yet have been reviewed/posted by the Tax Division.

Payment plans are available to individual taxpayers (those filing under a Social Security Number) if they show both the financial need for the payment plan and the ability to make reasonable payments. Payment plans are not available for business accounts (those filing under a Federal ID number) or withholding accounts. Payment plans are not available through the Tax Division after a legal action for non-filing or non-payment has begun. To avoid the possibility of your account being submitted for either a civil judgment or to collections, payment plans must be negotiated within 30 days of the mailing of a "Monthly Statement/FINAL Unpaid Balance Notice" by the Tax Division.

     Request for a Hardship Payment Plan (PDF) (Fill-in PDF -- can be saved and attached to a Secure Email)

     Request for a Hardship Payment Plan (PDF) (to print and complete)

A payment plan cannot be considered until the Tax Division receives a completed Request for a Hardship Payment Plan Form. The form may be submitted via Secure Email,  faxed to 937-376-8914, mailed to PO Box 490, placed in our 24 hour drop box  at the City Administration Building or hand delivered to the Tax Division. Payment plans must be signed by the taxpayer and a signed copy returned to the Tax Division to be valid. On joint returns, either spouse may sign the plan which becomes binding on both parties. No 3rd party may sign a payment plan. Forms submitted showing negative income (monthly expenses greater than monthly income) will not be processed and will be returned to the taxpayer for corrections.

Interest


The interest rate in effect for the tax year will apply to the pay plan even if the payments on the plan go beyond the tax year.  For example, if a 2015 payment plan starts in November 2016, the interest rate on the entire plan will be the interest rate for tax year 2015 even if the plan's payments continue into a future tax year (or years).  Interest for the entire plan is applied when the plan is created.  If a payment plan is paid off in its entirety early, the taxpayer may request a written review of the plan to determine if there was interest overpaid that should be credited to the account.


Payment Due Dates


All payment plans have payments due on or before the 1st of each month (payment due dates are not negotiable) and no monthly reminder notices will be sent. The taxpayer is solely responsible for making the required payments each month on or before the 1st of each month. Failure to meet the terms of a payment plan will immediately subject the taxpayer to legal action.


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